Privacy Policy

Privacy Policy

Company Name: SheQ Insights Ltd
Policy Type: Privacy & Data Protection Policy
Last Updated: May 2026

SheQ Insights Ltd is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR)and the Data Protection Act 2018.

1. About Us

SheQ Insights Ltd provides consultancy, advisory and support services relating to Safety, Health, Environment and Quality (SHEQ).

For the purposes of data protection legislation, SheQ Insights Ltd is the Data Controller.

Contact:
📧 Email: support@sheqinsights.co.uk

2. Personal Data We Collect

We may collect and process the following categories of personal data:

• Identity Data: Name, job title, company name
• Contact Data: Email address, phone number,      business address
• Professional Data: Role, professional credentials,      employer information
• Technical Data: IP address, browser type,      device information
• Communication Data: Emails, meeting notes,      correspondence
• Client Data: Information provided in      connection with SHEQ consultancy services

We do notknowingly collect data from children.

3. How We Collect Personal Data

Personal data may be collected through:

• Direct contact (email, phone,      meetings)
• Completion of enquiry or contact      forms
• Contractual or pre‑contractual      discussions
• Website usage (where applicable)

4. Lawful Basis for Processing

We process personal data under the following lawful bases:

• Contractual necessity – to deliver agreed services
• Legitimate interests – to operate and improve our      business
• Legal obligations – compliance with applicable      laws
• Consent – where explicitly given

5. How We Use Personal Data

We use personal data to:

• Provide consultancy and advisory      services
• Respond to enquiries and manage      client relationships
• Comply with legal and regulatory      obligations
• Maintain business records and      accounts
• Improve our services and      internal processes

Personal data is only used for legitimate business purposes.

6. Data Sharing

We do not sell or trade personal data.

We may share data where necessary with:

• Professional advisors (e.g.      legal or accounting services)
• IT service providers and secure      cloud platforms
• Regulatory authorities where      legally required

All third parties are required to comply with data protection legislation.

7. Data Security

SheQ Insights Ltd implements appropriate technical and organisational measuresto protect personal data, including:

• Secure cloud‑based storage
• Password‑protected systems and      devices
• Restricted access to personal      data
• Regular data protection and      cyber security reviews

These controls align with our IT & Cyber Security Policy and risk assessments.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.

Retention periods are reviewed regularly.

9. Individual Rights

Under UK GDPR, individuals have the right to:

• Access their personal data
• Request correction of inaccurate      data
• Request erasure (where      applicable)
• Restrict or object to processing
• Data portability
• Withdraw consent at any time

Requests should be made in writing using the contact details above.

10. Cookies

Where applicable, our website may use cookies to improve user experience. You may control cookie preferences through your browser settings.

11. Data Breaches

Any data breaches will be managed in accordance with our Data Breach and Incident Management Procedure, including notification to the Information Commissioner’s Office (ICO) and affected individuals where required.

12. Policy Review

This Privacy Policy is reviewed annually or following:

• Changes in legislation
• Changes in business activities
• Review of SHEQ risk assessments

13. Complaints

If you have concerns about how your data is handled, please contact us first.
You may also lodge a complaint with:

Information Commissioner’s Office (ICO)
🌐 www.ico.org.uk

Policy Approval

Approved by: Gemma Tyler
Position: Director
Signature: G Tyler

 

Date: 01/05/2026